Position Summary:
We are seeking a reliable and detail-oriented Accounts Payable / Accounts Receivable Specialist to support our B2B Purchasing Platform Finance Team. This role involves meticulous data entry tasks related to both accounts payable and accounts receivable processes.
What’s in it for you?
- Health Insurance (HMO)
- Competitive Salary
- Expanded maternity leave up to 120 days
- Allowances
- Paid Time offs (Vacation Leaves Are Convertible to cash if unused)
- Companywide events
- Fun & Relaxed environment
Job Details:
- Work from home
- Monday to Friday | 8 PM to 5 AM
- *Following Philippine Holidays
Responsibilities:
- Accounts Payable:
- Receive, download, and process Supplier Invoices in the accounting system for conversion of purchase orders (POs) as Billable Expense Charges to be linked to the Customers for AR invoice creation.
- Ensure every Supplier Invoice created accurately reflects the required information needed for the AR side of the process.
- Properly flag any billing discrepancies found between the Supplier Invoice and PO (i.e., item SKU /Part# mismatches, overcharges, undercharges, duplicated billings, etc.), for manager review.
- Learn and grasp compliance issues around accounts payable processes (sales tax, etc.).
- Learn and grasp the unique variances of our billable Customer accounts.
- Interact with fellow staff members for questions, guidance, and sanctioned collaboration on tasks with each other.
- Other related tasks may be added as volume increases.
- Accounts Receivable:
- Create Customer Invoices in the accounting system using the valid Billable Expense Charges as entered in the AP process.
- Ensure every Customer Invoice created accurately reflects the required information, including double-checking any manual mathematical calculations.
- Batch-send invoices out of the accounting system to each Customer’s pre-defined accounts payable email address.
- Properly flag any created invoices determined to be unable to send out for any reason, for manager review.
- Interact with fellow staff members for questions, guidance, and sanctioned collaboration on tasks with each other.
- Other related tasks may be added as volume increases.
Qualifications:
- At least 1 year of solid work experience in a bookkeeping or accounting support role. College education in related field a plus.
- Proven understanding of basic bookkeeping and accounting principles.
- Familiarity and experience working with documents such as purchase orders, credit memos, supplier bills, and customer invoices.
- Proficiency with QuickBooks Online/similar cloud accounting software and MS Office is desired; we are willing to train the right Candidate.
- Strong data entry skills along with a high degree of accuracy and attention to detail.
- Ability to interpret, calculate, post, and manage accounting figures and financial records.
- Ability to manage time and tasks efficiently and effectively, and follow departmental processes and company policies.
- Experience with CRM and/or issue-tracking ticket-based systems is a plus.
- Familiarity with Ariba, Oracle, Jaggaer, or other ERP systems is a plus.
- Experience in an e-marketplace, a multi-vendor/multi-customer, or similar setting is a plus.
- Respectful, honest, humble, and willing to face adversity and embrace challenges.
- Adaptability and resilience to thrive amidst the frequent changes of a startup.
- Clear, articulate oral and written interpersonal communications, while striving to maintain positive relationships with suppliers, customers, and colleagues.
- Proficient phone, email, and video meeting etiquette.
- Able to clearly identify problems and resolve issues.
- Willing to go the extra mile when needed, strong work ethic; takes direction well from management and peers, but also self-directed and resourceful.