Accounts Payable Specialist

Position Summary:

We are seeking a dedicated and meticulous Accounts Payable Specialist for a night shift role to join our finance team. This position involves managing the payment application for invoices, overseeing transactions through our credit card program, and handling freight remittances. The ideal candidate will be responsible for ensuring all credit card transactions are approved and completed in a timely manner, distributing reports to various departments weekly, and executing remittance processes efficiently. Our work environment demands high attention to detail and the ability to work autonomously during night hours to meet our financial processing requirements.

Job Details:

• Work from Home
• Monday to Friday | 8 AM to 5 PM PST

Responsibilities:

• Invoice Processing: Apply payments accurately to corresponding invoices, maintaining up-to-date records of transactions.
• Credit Card Management: Regularly monitor and verify transactions made through the credit card program, ensuring all charges are authorized, Code with correct GL, and reconciled.
• Reporting: Generate and distribute detailed credit card usage and transaction reports to relevant departments on a weekly basis.
• Remittances: Handle the preparation and dispatch of remittance advice to vendors weekly, particularly for freight charges, ensuring clarity and accuracy in communications.
• Night Shift Requirement: Efficiently manage and execute all accounts payable duties during night hours, adhering to tight deadlines and maintaining consistent communication with the daytime finance team.
• Compliance and Auditing: Ensure adherence to financial policies and regulations, contributing to the financial audit processes as required.
• Reconciliation of the Product vendor’s statements when needed.

Qualifications:

• Experience: Minimum of 2 years of experience in accounts payable or a similar financial role, with a proven track record of handling credit card programs and remittance processes.
• Night Shift Experience: Must have previous experience working night shifts, demonstrating the ability to maintain high levels of performance and reliability outside of traditional business hours.
• Education: Bachelor’s degree in Finance, Accounting, or a related field preferred.
• Technical Skills: Proficiency in financial software and Microsoft Office, with a strong emphasis on Excel.
• Attention to Detail: Exceptional attention to detail and the ability to process financial transactions accurately and efficiently.
• Communication Skills: Excellent written and verbal communication skills, capable of effectively conveying information to customers and internal teams.
• Adaptability: Ability to adapt to changing priorities and maintain a high level of organization and control over various tasks.